Councils with Quality Status are required to produce an Annual Report which should be circulated to every home and business in the Parish.

Some councils produce newsletters.

This section would be used to provide links to the Annual Reports and/or Newsletters.


The Freedom of Information Act (Model Publication Scheme 2008) and the Localism Act (Accountability and Transparancy Codes) require councils to maintain an inventory of all the information that it holds and make this information available through its website to the public.

There is no definative list of documents because every parish differs in the services that it provides but there are (in addition to accounting spreadsheets) some standard documents are shown below but be aware that additional documents are required under the Local Council Award Scheme where the council wishes to attain Quality status or higher. Even if you are not applying for status under the Award Scheme there is no harm in providing these documents if they exist.


Tenancy Agreement


Cemetery Charges
Cemetery Rules and Regulations
Cemetery Plan
Cemetery Plot Request Form
Interment Application Form
Memorial Inscription Form

Governance and Policies

Data Protection Policy
Emergency Plan

Emergency Plan - Community Volunteer Roles and Responsibilities
Financial Regulations
Insurance Cover
Employers Liability Certificate
Risk Assessment
Standing Orders